GobiLink

Integrating GOBI and Your Library System

YBP’s GOBI online system provides an efficient way for libraries to select titles and place orders, integrating those selection and acquisitions processes. However, an order placed in GOBI is not reflected or encumbered in the library’s local system without rekeying. YBP’s Electronic Order Confirmation Record service (EOCRs) and GobiLink solve this problem, allowing the library to create bibliographic and order records in their local system without keying or item-by-item download.

For libraries utilizing the EOCR service, YBP creates a daily MARC file which includes records for all orders placed by the library staff during the course of the day. The MARC records may be brief or the best available cataloging record at the time, depending on the level of service requested by the library. Regardless of the completeness of the bibliographic records, they will contain as detailed and customized local information as the library enters into the GOBI order. EOCRs are then loaded to the library’s local system to create bibliographic and order records, as well as fund encumbrances. The records also contain various YBP control numbers, which can be used as matchpoints for subsequent cataloging record overlay and/or electronic invoicing. Libraries may implement this service partially (e.g. load EOCRs only, no GobiLink or cataloging records) and still realize benefit.

For most systems, EOCRs include adequate matchpoints to allow for later cataloging record overlay and electronic invoicing. However, this is not sufficient for customers using the Innovative Interfaces library system. In those cases, libraries must return the Innovative order number to YBP once the EOCRs have been loaded, so that YBP can later output it as the cataloging and invoicing matchpoint. This additional step represents the GobiLink portion of the EOCR service. For a more in-depth description of an Innovative Interfaces' GobiLink workflow, see the University of Chicago's GobiWorks profile

If you have questions about EOCRs or GobiLink, or are ready to implement, please contact your YBP Sales or Customer Service representative.