GOBI3 is an efficient way for libraries to integrate the selection and acquisitions processes. However, an order placed in GOBI3 is not reflected or encumbered in the library's local system without rekeying. YBP's Electronic Order Confirmation Record service (EOCRs) and GobiLink solves this problem, allowing the library to create bibliographic and order records in their local system without keying or item-by-item download.
Here's how it works: For libraries utilizing the EOCR service, YBP creates a daily MARC file, which includes records for all orders placed by the library staff during the course of the day. The MARC records may be brief or the best available cataloging record at the time, depending on the level of service requested by the library. Regardless of the completeness of the bibliographic records, they will contain as detailed and customized local information as the library enters into the GOBI3 order. EOCRs are then loaded to the library's local system to create bibliographic and order records, as well as fund encumbrances. The records also contain various YBP control numbers, which can be used as matchpoints for subsequent cataloging record overlay and/or electronic invoicing. Libraries may implement this service partially (e.g. load EOCRs only without GobiLink or cataloging records).
For most systems, EOCRs include adequate matchpoints to allow for later cataloging record overlay and electronic invoicing. However, this is not sufficient for customers using the Innovative Interfaces library system. In those cases, libraries must return the Innovative order number to YBP once the EOCRs have been loaded, so that YBP can later output it as the cataloging and invoicing matchpoint. This additional step represents the GobiLink portion of the EOCR service.
For more information, please contact your YBP representative or send an email to email@example.com.